A newsletter from a blog you follow and an email from a colleague. You’ll actually have time to get things done.įor example, you see two emails. Remember the touch-it-once method I mentioned earlier? If you combine that with the concept of inbox zero, you’ll be more productive.īecause if you really stick to it, you’ll be very mindful of when to check your email. You’re not getting anything done by continuously snoozing them. Just be mindful when you use this option. Then the week comes and you snooze it again for another week. You can keep snoozing an email to hide it today and show up next week. The Snooze option allows you to remove an email from your inbox (thus achieving inbox zero) even if you haven’t decided on what to do with that particular email yet.
This applies to Snoozes, Reminders, and my favorite feature, Send Later. Then choose which one you’d like to edit. You can do that in settings > Scheduling. Whether you want tomorrow to be 8 am, or later today to always be +6 hours from now, etc. The great part about this is you can also customize the options that display here. It helps you save some mental energy that you can spend on other tasks. You also don’t have to remember about the meeting. You send an email and you’re reminded about it automatically on your stated schedule. It frees up your mind so you can focus on more important things. This is great as it eliminates one more step in your workflow. If you received a confirmation (or any reply) from your client anytime before your stated reminder, you won’t receive a notification. You can add a reminder to your email so that you are reminded about this email if you haven’t received a reply by tomorrow 9 am (Wednesday). You send an email today to a client asking for a meeting on Friday. Those options are usually to open/read it, delete/archive, tackle it later (defer), or create a task for me to work on it.Īnd that’s where the swipe gestures come in. Depending on what they are, who sent it, the time of the day/week, and many more, I decide on what to do next. I stay on top of my emails by making decisions quickly. I’ll only talk about the stuff that I really love. There are a ton of cool stuff in Spark Mail but I won’t go over each one of them. That aside, when I opened my iPad later that night, after a couple of seconds, all my other accounts are there. That’s why I had to add all my other accounts on my laptop since I need to access the Authenticator app on my phone. Once I switch apps, memorize the code, and go back to Spark, I have to go through the login process from the start. So, once I entered my password, I get asked for a passcode.
It’s a bummer since I use multi-factor authentication (MFA) in all my accounts. One thing I didn’t like during the account setup process on the iPhone was whenever I switch apps, the login options reset to the beginning. After a few seconds, it showed up on my Mac. So, when I installed the app on my iPhone and iPad, all I have to do is login my the first email account, then everything just works.įor example, I added in my second and third email on my iPad. I then got a screen saying that I can use my email address to sync all my accounts across my devices. When I setup Spark, I originally created an account on my Mac. If my memory serves me right, a couple of years ago, when you set up a new Apple device and enter your Apple ID, everything syncs, including email accounts. One thing I noticed is that when I set up my iPad, after entering my Apple ID, I still have to manually configure all my mail accounts. Whether I’m at home, a cafe, or traveling, I need to be able to access all my stuff. I work pretty much anywhere as long as there’s an internet connection. Reason 1: SynchronizationĪs I mentioned, I have at least 10 email accounts. While I love Apple, it’s native apps don’t have the necessary functionalities that power users need. That means working on it if it’s a task for you, delegate it to other people and create a follow-up action, delete/archive it, or defer it in the future. The touch-it-once method means when you open an email (touch), you have to take action on it. Inbox zero means you either delete/archive your emails so that your inbox has nothing in it. I also apply Getting Things Done (GTD) principles.
I practice two principles that any productivity guru tells you: inbox zero and touch-it-once. I mentioned earlier that I stay on top of my emails. Let me tell you why… 3 Reasons Why I Switched from Mail to Spark Mail
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